SUPPORTING DISABLED STUDENTS - Providing support

Accessing support

41It is good practice to publicise information directing students to the student support services’ website, but that might not be sufficient. It is good practice to follow up with individual students to ensure that they are accessing and benefiting from the support which is available.

42Providers should also support their students in developing self-advocacy skills, for example by pointing them towards local services and disabled people’s organisations, so that they have the confidence to know when and how to ask for help, and are able to articulate their needs and concerns.

43Information about a student’s physical or mental health is “sensitive personal data” and must be stored and used in line with the requirements of Data Protection legislation. (See the Information Commissioner’s guidance). It is good practice to agree with the student what (if any) information about their disability should be shared and with whom. Reasonable adjustments should be made in line with a student’s request for confidentiality. If the student asks for disclosure of a disability to be kept confidential, for example from academic staff, it should be explained to the student that a likely consequence of this is that reasonable adjustments might have to be provided in an alternative way, that a less effective adjustment is provided, or that appropriate and tailored support cannot be put in place.

44Providers may need to share information about a student’s impairment with a placement host in order to meet their responsibilities to provide a good quality learning experience through the placement, but they should not do so without the student’s consent. It is good practice to agree with the student what information is to be shared with placement providers, and to put in place a support plan for placements. Providers should discuss practical arrangements for the placement with the student in advance so that potential obstacles can be identified and effective adjustments put in place. It is good practice for the provider to monitor the placement to ensure that the agreed support plan is in place so that the student is able to participate fully in the placement. In some cases, there may be health and safety or safeguarding concerns in relation to a placement opportunity which mean that it is necessary to ask the student to agree to disclose that they are disabled before the placement can be undertaken.

Flexible policies and procedures

45Providers should be flexible in applying policies and procedures and, when doing so, should ask themselves the following questions:

45.1Is the student disabled?

45.2If so, what provisions (for example, policies and procedures) are we now applying to him or her?

45.3Do these provisions place him or her at a disadvantage?

45.4What could be done to prevent that disadvantage?

45.5Would it be reasonable for us to take those steps?

Making reasonable adjustments

46Providers should try to make the design and delivery of their teaching materials as inclusive as possible. If courses and programmes are designed and delivered in consultation with disabled students and disabled people’s organisations, then providers may not need to make as many individual reasonable adjustments for those students.

47Providers should keep an open mind about what adjustments can be made for a student, and should discuss possible adjustments with him or her. Reasonable adjustments should be made on a case by case basis. Providers should keep a record of any reasonable adjustments made, including whose opinion or advice was obtained, and the reasons for the decisions made.

48It is good practice to keep adjustments under review and to encourage a student to report any problems or shortfall in support, or change in their condition, and to act on it. However, it is not good practice to insist that the student reapplies for the same adjustments every year unless their condition is likely to fluctuate.

49Providers should agree with students how best to communicate the student’s agreed support arrangements to the relevant teaching and support staff, to ensure that those arrangements are put in place.

50If teaching methods change (for example, the course changes from modular assessments and examinations to a final year project), it is good practice to discuss the change with students and for the provider to review the arrangements in place to ensure that they are still appropriate.

51Providers should consider how to ensure that field trips and other course-related visits are inclusive of all students. Reasonable efforts should be made to enable students to attend wherever possible. Where this is not possible, the provider should consider alternative methods of achieving the learning outcomes. For example, the student may be able to undertake certain aspects of fieldwork in a virtual environment created with samples and photographs.

52Providers should be alert to any issues arising within the cohort – for example, problems with group work, allegations of bullying - and ensure that appropriate support is put in place for all students involved.

Mitigating (extenuating) circumstances procedures

53Adjustments should ensure disabled students are assessed on a level playing field with their peers and so that they should not need to make a claim for mitigating (extenuating) circumstances. However, a disabled student may need to make such a claim if, for example:

53.1They experience an acute episode or worsening of their condition which means that the reasonable adjustments in place are no longer sufficient.

53.2There was a shortcoming or failure in the support arrangements, or arrangements were not implemented in time.

54Extra flexibility may be required where the student’s condition fluctuates. For example, it may not be reasonable to expect the student to produce medical evidence each time they wish to make a claim for mitigating (extenuating) circumstances.

55In some cases, a student may require additional time to complete assessed work and this will be part of their agreed adjustments. However, in many cases students with appropriate support in place ought not to require routine extensions to deadlines. Those students may still need an extension where there is evidence of a breakdown in support, or an acute episode or worsening of their condition which means that the adjustments in place were not sufficient. In those circumstances, consideration should be given to any knock-on effects such an extension might have on the student’s general work load.

56Providers should be alert to any fitness to study or fitness to practise concerns and should work with the student to try to overcome concerns. Formal fitness proceedings relating to a student’s mental or physical health should be a last resort.

57Providers should ensure that students are treated fairly and consistently with students on other courses and in other departments unless there are justifiable (and explained) reasons for treating them differently.

Attendance concerns

58It is good practice for providers to have in place an attendance policy setting out its expectations of students. Such a policy helps the provider to monitor a student’s engagement, and to identify any concerns at an early stage. The policy should be sufficiently flexible to take account of students whose attendance is unavoidably affected. Providers should consider whether a specified level of attendance is a competence standard. If a student has poor levels of attendance and support arrangements do not improve this, it may be appropriate to implement support for study procedures.